Wedding Invitation Check List - What You Need to Mail Out

By Andrew Jacobs
Jan 6, 2014

Planning a wedding is hard. Between floral arrangements and bridesmaids dresses, things can get a bit overwhelming. Many times brides are not sure what information they need to mail to their future wedding guests. So we created this wedding invitation check list to make the process a bit easier.

Wedding Invitation Check List

#1 Save the Dates These should be the first piece of wedding information you send out to your future guests. General rule of thumb is to mail them out at least 6 months before the wedding so guest can have time to make travel arrangements.

Save the Date Envelope Recommendation

With these, people tend to get a bit creative. Some popular designs are tri-fold cards, circle cards, or even magnetic cards. They can be any size or shape. The standard size card is around 5.25 x 5.25, so we recommend using an A7 envelope (5.25 x 7.75).

#2 Wedding Invitations Nowadays wedding invitations come in all shapes and sizes. So the style of invite you choose will determine how you send them out. They typical wedding invite has the dimensions 5.25 x 7.75.

Wedding Invitation Envelope Recommendation

When mailing out wedding invites, you will have to determine the size of the envelope you need by the style and information you are mailing your guest.

There are 4 basic things you will include when mailing a wedding invitation:

Actual Invitation
Reception Card
RSVP Card and Envelope
Map/Directions

In total you will need three envelopes. One for the response card, one for the invitation and reception card, and one big one to enclose all of these key pieces. For this big envelope, we suggest an A8 envelope since its dimensions (5.5 x 8.125) are slightly larger then the average wedding invitation. #3 RSVP Cards These cards are given out with wedding invitations. The guests send them back letting the couple know if they will be attending the wedding or not. They are typically smaller and less detailed than any other invitation mailing item. RSVP Card Envelope Recommendations They do require their own pre-stamped envelope. The smallest envelope that the post office will mail is an A1/4bar envelope. #4 Thank You Cards This is the last piece of wedding mail you will need to send. These should be addressed to each guest personally and be hand written.

Thank You Card Envelope Recommendation

Typical thank you cards are typically 3.50 x 5.00, so a nice A2 envelope is perfect.

What You Need to Know About Wedding Invitation Checklists

Planning a wedding can be overwhelming, but having a comprehensive wedding invitation checklist can help streamline the process. A wedding invitation checklist includes important items such as save the dates, wedding invitations, RSVP cards, envelopes, and postage. It's essential to ensure that all necessary details, such as the date, time, and location of the wedding, are included in the invitations. Additionally, couples should consider including information about accommodations, transportation, and any other pertinent details for out-of-town guests. By following a wedding invitation checklist, couples can ensure that they don't overlook any crucial details and can create a cohesive and organized invitation suite that sets the tone for their special day.

The Benefits of Using a Wedding Invitation Checklist

Using a wedding invitation checklist can help couples stay organized and ensure that they don't forget any essential details when creating their invitations. By having a comprehensive list, couples can easily keep track of all the necessary components, such as envelopes, stamps, and RSVP cards, and can avoid last-minute scrambling. Additionally, a checklist can help couples stay within their budget by providing a clear overview of all the items needed for their invitations. By following a checklist, couples can create a cohesive and professional-looking invitation suite that reflects their wedding style and sets the tone for their special day.

How to Use a Wedding Invitation Checklist

When using a wedding invitation checklist, couples should start by gathering all the necessary materials, such as envelopes, stamps, and invitation components. They should then carefully review the checklist to ensure that they have all the required items before beginning the assembly process. Couples should also consider personalizing their invitations to reflect their unique style and wedding theme. Additionally, it's essential to double-check all the details, such as the spelling of names and the accuracy of the wedding date and location, before mailing out the invitations. By following a wedding invitation checklist, couples can ensure that they create a polished and professional invitation suite that impresses their guests.

Alternatives to Traditional Wedding Invitations

While traditional wedding invitations are a popular choice, couples may also consider alternative options, such as electronic invitations or destination-specific invitations for a unique touch. Electronic invitations can be a cost-effective and eco-friendly alternative to traditional paper invitations, while destination-specific invitations can incorporate elements of the wedding location into the design. Couples should explore different options to find the best fit for their wedding style and budget.

Tips for Using a Wedding Invitation Checklist

When using a wedding invitation checklist, couples should start early and give themselves plenty of time to assemble and mail out their invitations. It's also essential to carefully proofread all the details and consider enlisting the help of friends or family members for assembly and addressing envelopes. Additionally, couples should consider adding personal touches, such as custom stamps or wax seals, to make their invitations stand out. By following these tips, couples can ensure that their wedding invitations are a true reflection of their love and excitement for their special day.

Final Thoughts on Wedding Invitation Checklists

A wedding invitation checklist is an invaluable tool for couples planning their special day. By using a checklist, couples can stay organized, ensure that they don't overlook any essential details, and create a cohesive and professional-looking invitation suite. Whether opting for traditional paper invitations or exploring alternative options, a checklist can help couples navigate the process with ease and confidence. Ultimately, a well-executed wedding invitation suite sets the tone for the wedding day and leaves a lasting impression on guests.