Wedding Invitation Check List - What You Need to Mail Out

By Andrew Jacobs
Jan 6, 2014

Planning a wedding is hard. Between floral arrangements and bridesmaids dresses, things can get a bit overwhelming. Many times brides are not sure what information they need to mail to their future wedding guests. So we created this wedding invitation check list to make the process a bit easier.

Wedding Invitation Check List

#1 Save the Dates These should be the first piece of wedding information you send out to your future guests. General rule of thumb is to mail them out at least 6 months before the wedding so guest can have time to make travel arrangements.

Save the Date Envelope Recommendation

With these, people tend to get a bit creative. Some popular designs are tri-fold cards, circle cards, or even magnetic cards. They can be any size or shape. The standard size card is around 5.25 x 5.25, so we recommend using an A7 envelope (5.25 x 7.75).

#2 Wedding Invitations Nowadays wedding invitations come in all shapes and sizes. So the style of invite you choose will determine how you send them out. They typical wedding invite has the dimensions 5.25 x 7.75.

Wedding Invitation Envelope Recommendation

When mailing out wedding invites, you will have to determine the size of the envelope you need by the style and information you are mailing your guest.

There are 4 basic things you will include when mailing a wedding invitation:

Actual Invitation
Reception Card
RSVP Card and Envelope
Map/Directions

In total you will need three envelopes. One for the response card, one for the invitation and reception card, and one big one to enclose all of these key pieces. For this big envelope, we suggest an A8 envelope since its dimensions (5.5 x 8.125) are slightly larger then the average wedding invitation. #3 RSVP Cards These cards are given out with wedding invitations. The guests send them back letting the couple know if they will be attending the wedding or not. They are typically smaller and less detailed than any other invitation mailing item. RSVP Card Envelope Recommendations They do require their own pre-stamped envelope. The smallest envelope that the post office will mail is an A1/4bar envelope. #4 Thank You Cards This is the last piece of wedding mail you will need to send. These should be addressed to each guest personally and be hand written.

Thank You Card Envelope Recommendation

Typical thank you cards are typically 3.50 x 5.00, so a nice A2 envelope is perfect.

What You Need to Know About Wedding Invitation Checklists

Planning a wedding can be overwhelming, but having a comprehensive wedding invitation checklist can help streamline the process. A wedding invitation checklist includes important items such as save the dates, wedding invitations, RSVP cards, envelopes, and postage. It's essential to ensure that all necessary details, such as the date, time, and location of the wedding, are included in the invitations. Additionally, couples should consider including information about accommodations, transportation, and any other pertinent details for out-of-town guests. By following a wedding invitation checklist, couples can ensure that they don't overlook any crucial details and can create a cohesive and organized invitation suite that sets the tone for their special day.

The Benefits of Using a Wedding Invitation Checklist

Using a wedding invitation checklist can help couples stay organized and ensure that they don't forget any essential details when creating their invitations. By having a comprehensive list, couples can easily keep track of all the necessary components, such as envelopes, stamps, and RSVP cards, and can avoid last-minute scrambling. Additionally, a checklist can help couples stay within their budget by providing a clear overview of all the items needed for their invitations. By following a checklist, couples can create a cohesive and professional-looking invitation suite that reflects their wedding style and sets the tone for their special day.

How to Use a Wedding Invitation Checklist

When using a wedding invitation checklist, couples should start by gathering all the necessary materials, such as envelopes, stamps, and invitation components. They should then carefully review the checklist to ensure that they have all the required items before beginning the assembly process. Couples should also consider personalizing their invitations to reflect their unique style and wedding theme. Additionally, it's essential to double-check all the details, such as the spelling of names and the accuracy of the wedding date and location, before mailing out the invitations. By following a wedding invitation checklist, couples can ensure that they create a polished and professional invitation suite that impresses their guests.

Alternatives to Traditional Wedding Invitations

While traditional wedding invitations are a popular choice, couples may also consider alternative options, such as electronic invitations or destination-specific invitations for a unique touch. Electronic invitations can be a cost-effective and eco-friendly alternative to traditional paper invitations, while destination-specific invitations can incorporate elements of the wedding location into the design. Couples should explore different options to find the best fit for their wedding style and budget.

Tips for Using a Wedding Invitation Checklist

When using a wedding invitation checklist, couples should start early and give themselves plenty of time to assemble and mail out their invitations. It's also essential to carefully proofread all the details and consider enlisting the help of friends or family members for assembly and addressing envelopes. Additionally, couples should consider adding personal touches, such as custom stamps or wax seals, to make their invitations stand out. By following these tips, couples can ensure that their wedding invitations are a true reflection of their love and excitement for their special day.

Final Thoughts on Wedding Invitation Checklists

A wedding invitation checklist is an invaluable tool for couples planning their special day. By using a checklist, couples can stay organized, ensure that they don't overlook any essential details, and create a cohesive and professional-looking invitation suite. Whether opting for traditional paper invitations or exploring alternative options, a checklist can help couples navigate the process with ease and confidence. Ultimately, a well-executed wedding invitation suite sets the tone for the wedding day and leaves a lasting impression on guests.

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Wedding Invitation Checklist

The article will provide a comprehensive wedding invitation checklist to help couples plan their perfect day. Essential tips and advice will be included to ensure nothing is missed when creating wedding invites.

Choosing the Right Design

When selecting a design for wedding invitations, it is important to choose one that reflects the couple's style and wedding theme. Couples should consider coordinating the design with the overall aesthetic of the wedding, including colors, motifs, and decor.

Tips for Coordinating Design:

1. Choose a design that complements the wedding theme and colors.2. Consider incorporating elements from the wedding decor into the invitation design.3. Use fonts and graphics that reflect the couple's personalities.4. Don't be afraid to mix and match different design elements for a unique look.5. Get feedback from friends and family to ensure the design resonates with guests.

Creating a Guest List

Compiling a guest list for the wedding can be a daunting task, but it is essential to include family, friends, and other important individuals. Couples should establish guidelines for who to invite and consider factors such as venue capacity and budget constraints. Managing RSVPs and tracking responses is also crucial to ensure an accurate headcount for the event.

Suggestions for Managing RSVPs:

1. Use online RSVP tools to streamline the response process.2. Set a deadline for RSVPs to give guests ample time to respond.3. Keep track of responses in a spreadsheet or wedding planning app.4. Follow up with guests who have not responded closer to the deadline.5. Consider including meal options on the RSVP card for catering purposes.

Selecting the Right Stationery

When choosing stationery for wedding invitations, couples have a variety of options to consider, including paper quality, printing techniques, and envelope styles. It is important to select stationery that fits within the budget while still achieving a high-quality look. Working with a professional stationer can help couples navigate the options and create a cohesive invitation suite.

Recommendations for Working within a Budget:

1. Choose standard paper sizes to avoid additional printing costs.2. Opt for digital printing over letterpress or foil stamping for a more affordable option.3. Consider DIY assembly to save on labor costs.4. Purchase stationery in bulk to take advantage of discounts.5. Explore online stationery vendors for budget-friendly options.

Who Should Use This Checklist

1. Couples who are planning their wedding and want to ensure they don't overlook any details when creating their invitations.2. Wedding planners looking for a comprehensive guide to share with their clients.3. DIY enthusiasts who want to create personalized and unique wedding invitations.4. Anyone interested in learning more about the process of designing and sending out wedding invitations.5. Individuals looking for tips and advice on coordinating design elements for a cohesive wedding aesthetic.

When to Refer to This Checklist

1. When starting the wedding planning process and deciding on the design and style of the invitations.2. Before compiling the guest list to ensure all important individuals are included.3. When selecting stationery options and considering budget constraints.4. Before finalizing the details to include on the invitations, such as date, time, and location.5. When addressing and mailing the invitations to ensure proper etiquette and timely delivery.

Examples of Using the Checklist

1. A couple uses the checklist to design elegant and modern wedding invitations that reflect their sophisticated style.2. A DIY bride follows the checklist to create handmade invitations with personalized details for a rustic outdoor wedding.3. A wedding planner utilizes the checklist to guide clients through the process of selecting stationery and coordinating design elements.4. A couple successfully manages RSVPs and tracks responses using the tips provided in the checklist.5. A bride and groom address and mail their invitations following the etiquette guidelines outlined in the checklist for a seamless and stress-free process.

What Sets Our Product Apart

Our wedding invitation checklist stands out from the rest because it provides a comprehensive guide with essential tips and advice to help couples plan their perfect day. We understand the importance of wedding invitations in setting the tone for the event and aim to make the process stress-free and enjoyable. With a focus on choosing the right design, creating a guest list, selecting the right stationery, and including essential information, our checklist covers all the necessary details to ensure nothing is overlooked.

Personalized Recommendations:

Our product offers personalized recommendations for coordinating design elements, managing RSVPs, and working within a budget. We understand that every couple is unique, and we provide tailored advice to help them create invitations that reflect their style and personality. By offering tips and suggestions for DIY options and working with professional stationers, we empower couples to make informed decisions and create invitations that are truly one-of-a-kind.

Various Ways to Use Our Product

Our wedding invitation checklist is designed to be versatile and user-friendly, making it suitable for a wide range of individuals. Whether you are a couple planning your wedding, a wedding planner looking for a comprehensive guide, or a DIY enthusiast wanting to create personalized invitations, our product is the perfect resource for you. By following our step-by-step guide and referring to real-life examples, you can create beautiful and memorable wedding invitations that set the tone for your special day.

Customizable Templates:

Our product includes customizable templates and examples of successful wedding invitations to inspire and guide you through the design process. With real-life testimonials from couples who used the checklist to create their own invites, you can see firsthand the impact our product has had on creating unforgettable wedding experiences. By utilizing our checklist and following our tips for getting the most out of your adventure with our product, you can ensure that your wedding invitations are a true reflection of your love and commitment.

Wrap-Up and Final Touches

Planning the perfect wedding invitations can be a daunting task, but with the comprehensive checklist and essential tips provided in this article, couples can ensure that every detail is covered. From choosing the right design to addressing and mailing the invites, this guide offers valuable insights to help set the tone for a memorable and special day. By following the step-by-step instructions and real-world examples, couples can create personalized and unique wedding invitations that reflect their style and theme. Whether working with a professional stationer or opting for a DIY approach, this checklist is a valuable resource for anyone looking to create the perfect wedding invitations.